Last Updated on November 14, 2023 by Hina Rubab
Project management is the basis of organisational development and career growth. Project management requires a systematic approach to building a successful project. It is the result of a well-designed and thoughtfully prepared mix of knowledge, resources, skills and tools. Project management provides the direction for all project activities to achieve results from start to finish. As on a PRINCE2 Course training Weekend.
A project is a comprehensive plan, work schedule, budget, and all other aspects involved in a project. The good project management system can only be effective through a well thought out project plan, contributing to a specialised, project based team.The most effective managers and leaders understand the scope and configuration of a project. In fact, it is the precursor for the phenomenal success of project delivery. Others are like accident waiting to happen and with the influence of new technologies and opportunities, the best managers and leaders now are able to assimilate each of these actions into a plan, perform the activities seamlessly. Traditionally the plan is that which determines the scope, or the scope includes cost elements, duration, deliverables, and all other relevant project details.
The difference between successful and failing project delivery is all about the project plan. People to resources to equipment to all the tools available maximize work productivity, not in the sense of improvements, but the people and resources have to work together to win. Hence the effectiveness in the end only comes with the team efforts.
To guarantee success, the project management of a task or a team first has to give order to chaos and coordinate activities to achieve a goal.At a project management level, there is a plan, which is created out of project scope, time tabulation and costs relevant to the tasks involved. The project plan includes all the tasks, resources, costs, timing, and manpower required to complete the task.
All tasks have assigned and committed activity and all activities assigned should be completed on time without unnecessary delays for the project. If any project tasks have multiple assignments, be careful if personal timelines are different from assigned timelines, as timelines are subject to change at any time. Projects could be very big with multiple tasks or smaller aspects of the same type, each one with its own owner, schedule, budget, and all the allocation of resources.
The lowest effort level should be achieved for each task to ensure that best in class personnel are administering and operating the task, the profits form the work and everyone within the CSR has completed the job as fast as possible for deadlines.
A Gantt chart is a useful tool for planning projects. By providing you with an overview of your scheduled tasks , all parties involved will know which tasks have to be completed and by what date .
Project planning is the nature of planning. It is a computer system or a series of interdependent processes engineered to take advantage of available resources to gain, more crucial resources like financial or material. The challenge is to make plan to achieve these objectives. Planning leads to targets, which in turn is used to measure and evaluate performance. For example, if an organization wants to reduce the number of delays in material procurement, it first needs to identify the process and resource at risk and fix the process or resources that are most at risk. The process being evaluated identifies in which the cost is highest, what processes need more attention, and which processes are slowest. Project planning includes all these elements and often suggests what corrective steps can be taken to improve the target. Project planning is something that does not just evaporate into the background. The systems to support project planning exist to provide tools for decision making, so that on the project completion, the new expectations can be transmitted to the project team, clients, and stakeholders.
Scope management is the collision of the project direct and the resources to deliver the dream product. When a scope statement is provided on a project, and if the scope management is well structured, projects are more likely to be delivered on time and within budget. These two attributes are keys for success due to the reality of employees needing more control over their task, rather than the manager providing more instructions, thus adding more bureaucracy and workload for the employee. Especially at times of budgets being freeze, employees are more likely to be motivated by cash flow and achieving milestones against their current workload.
Manage change, manage risk and utilize change
Change is the domestic affair of project management. As times change, requirements change. During times of change, defining and managing change is key. But it is not made much use of in the traditional project process. Change is the essential part of any project, but is almost untapped by many managers of current use systems, tools and techniques. and this is due to not understanding how and why to do it properly. Managing change includes proactively following the n educating process, analyzing and planning for change and implementing consistent processes for successful resuming of projects. But there is a maze in this.