Last Updated on April 27, 2023 by asifa
The COVID-19 pandemic has brought more reasons for absenteeism and the number of absences is prone to increase with surges in the virus outbreak. These breaks are harmful to business progression, however, the health of team members are also of priority. Hence, we should look for ways to adapt to this breach. There is no better way to make that happen than using absence management software.
The involvement of good absence management software can help curb the effect of COVID-19’s impact on absenteeism appropriately with little or no cost at all. In this article, we digest all the features of absence management software and how they can provide support to your business in this trying time.
Table of Contents
Benefits of absence management software
Able to log illness with ease
Companies must have a proper record of members that would be absent on the stands of any coronavirus related illness. And there is no faster, more effective way to make this happen than using absence management software.
If a member of your team is off work due to contracting COVID, you can log their “absence type” as sickness/illness or other, which after you can note the situation that surrounds it like the symptoms and if there is a need for self-isolation.
Update your team members on rota changes
It is expected the pandemic will change a lot on how the schedule at your business works. Hence, you would have to make adjustments to the rota more frequently. Keeping all the members of your team informed, be it a small or a big business, could be very challenging.
However, with the use of this employee absence management software, the dissemination of this information becomes a waltz. When you make any adjustment to the rota based on COVID-19, the software, with an automatic push notification, gets the information to your staff. Hence, they are given a head start and can decide how to react to it.
Access information easily
This is a feature that would be of great help to businesses that would be forced to move toward the virtual point to coordinate their affairs. With 24/7 remote access, employees can access and request time off from anywhere around the world and accessing team diaries will ensure that there are no clashes concerning employees booking time off in the same period.
This is important because, in most businesses, there need to be at least a few visible employees from each department to ensure that the business can run smoothly during periods where employees are having time off.
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Take records of holiday being carried over
Managing holiday leave post-COVID-19 would be challenging. As the pandemic has caused a great deal of disruption in how the system functions.
To give this matter more gravity, the government announced their adjustments to the holiday carryover laws in response to the COVID outbreak.
Under these new rules, workers can carry over up to four weeks of unused annual leave for the next two years if they couldn’t take annual leaves because of coronavirus.
Due to these new regulations, businesses must monitor staff holiday carryover instantly—and holiday and absence management software can have you covered. If companies offer time in lieu, then absence management software can automatically update any employee requests and ensure that once the software has been updated with entitlement use, then employees would not be at risk of losing time they have earned.
Empower staff to take responsibility
Absence management software enables team members to conveniently let their absence be known to you directly from their phone. Just a few clicks and the information of your absence is recorded and stored centrally.
Succinctly, absence management software is one of the tools every business should have to promote the smooth running of the organisation even during the pandemic. With approval workflows in progress, staff members can see which of their colleagues have had their holiday requests granted or in the middle of being approved. This can then enable colleagues to delegate tasks to other people if they know that the person responsible for a particular task is going to be absent for a certain period.
With all the above features fully realized in this application, you can make the best of this period and may even perform better in terms of productivity when compared to your pre-COVID phase. This tool is fully essential and effective in managing staff absence during this pandemic.