If you are still using Plain Old Telephone Service (POTS), you are missing out on mobility, multimedia quality, and low costs of office phone systems. Reshaping traditional telecommunications, VoIP (Voice over Internet Protocol) or IP telephony offers various kinds of audio and video communications through Internet Protocol (IP) networks.
VoIP Office Phone System as Managed Telephony
Simply put, VoIP or IP telephony is a technology that allows users to make phone calls and send\receive multimedia files over the Internet. Although VoIP has existed since the 1970s, it recently became a reliable source for managed telephony.
Today, several organizations have been using IP telephony to strengthen communication within the workplace. The technology offers voice and video interactions on a secure network.
VoIP technology converts voice and video into small packets of data. After that, these packages are sent over the Internet. The data is decoded and transformed into voice/video at the receiver’s end.
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Benefits of VoIP Office Phone Systems for Business
Why should you adopt an IP telephone system for your business? As per research, VoIP systems can help enterprises save at least 90% of their telephone costs. Apart from that, there are many other reasons to upgrade your business phone system to a VoIP one. The pricing for a business phone system depends on the system type, brand, and several handsets.
- Low Call Cost
On average, a traditional phone system like POTS can cost a business $50 per line monthly. On the other hand, a VoIP system is available at a price as low as $20 per line.
Instead of using telephone lines, a VoIP telephone system uses an IP network to make calls. The technology allows you to integrate your phone system with customer databases, SMS operations, and other applications to make it easy to develop a connection.
Since calls placed over landlines are expensive, a VoIP telephone system becomes a cost-effective way to make domestic and long-distance calls.
- Mobility and Scalability
Organizations can move to the IP telephony technique to bypass the traditional phone system’s limitations, such as mobility. The new technology also works in remote areas and saves an organization from installing multiple phone systems. Employees can log in to their systems and make a call. They do not require telephone hardware. In this way, they can save money, which they had to spend on onsite PBX installations.
- Recurring Expenses
As an office phone system, VoIP also enables organizations to save expenses like repair charges and maintenance fees of traditional phone systems. All they need is a managed telephony service plan.
In addition to a cost-effective phone system plan, a great service provider offers several useful features, such as active monitoring, automatic backups, and regular security assessments.
- Portability
An organization is provided with a VoIP number during an IP telephone plan. Also known as a virtual number, the VoIP number is completely portable. It means you can have the same number even if you shift your office to a new location. Apart from that, the portable number makes it easy for business travelers to stay connected with their employees and customers.
- Multitasking
Along with phone calls, the VoIP Office phone system allows users to connect with others through video calls. Organizations can use this feature to bring employees, including remote ones, over a common platform for virtual meetings. Also, they can send images, documents, and various other kinds of digital materials over the network.
The Bottom Line of VoIP
VoIP for office phone systems is a reliable, secure, and cost-effective technique for unified communications. It overcomes the limitations of traditional phone systems and allows users to interact in a better way.
A Quick Overview
In today’s fast-paced business environment, communication plays a crucial role in ensuring the success of any organization. As technology continues to evolve, traditional office phone systems are becoming obsolete, and businesses are embracing new, more efficient alternatives like VoIP (Voice over Internet Protocol) office phone systems.
VoIP office phone systems use the internet to transmit voice and other communication data, offering businesses a more reliable and cost-effective communication solution. Here are five benefits of moving to a VoIP office phone system.
- Cost Savings: VoIP office phone systems are much cheaper than traditional ones, as they rely on internet connectivity instead of phone lines. This means businesses can make long-distance and international calls without incurring extra charges and save on maintenance and installation costs.
- Flexibility: VoIP office phone systems are highly flexible, allowing businesses to make and receive calls from anywhere using their laptops or mobile devices. This particularly benefits businesses with remote workers or employees who frequently travel.
- Advanced Features: VoIP office phone systems have advanced features like voicemail, call forwarding, call recording, and video conferencing. These features enhance communication and collaboration among team members, leading to increased productivity.
- Scalability: VoIP office phone systems can easily be scaled up or down to match the changing needs of businesses. As businesses grow or downsize, they can easily add or remove phone lines without investing in new hardware or infrastructure.
- Reliability: VoIP office phone systems offer superior reliability to traditional phone systems, as they are unaffected by power outages or natural disasters. This means businesses can stay connected with their clients and customers during emergencies.
