I-9 and E-verify are forms and programs designed to determine whether or not an individual is eligible to work in the United States. They are distinct and different from a background check, though they may be done as part of a comprehensive background check. Here are some interesting tidbits of info about I-9s and E-verify that you might not already know:
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A significant portion of fines associated with I-9s and E-verify are the result of errors rather than non-compliance. This serves to highlight the importance of working with a background check partner who can monitor and manage compliance issues for you effectively.
Take What You Get
Employers have to accept the documentation they receive from the employee. For example, if your employee submits an H1B and you aren’t familiar with that document, you can’t ask for an alternate form of ID. You have to work with what you’re given and do your best to authenticate it.
Sometimes Expiration Dates Matter and Sometimes They Don’t
You need to check and ask questions to determine what needs to be updated before proceeding and what doesn’t.
Background Isn’t the Issue
Again, the I-9 and E-verify aren’t background checks. They aren’t the same as an SSN trace, a motor vehicle report, or a criminal history report. Form I-9 and E-verify only serve to indicate whether an individual is eligible to work in the United States using approved forms of identification.
SSN Optional
Employees do not have to provide their SSN for I-9. It’s only required for E-verify.
ICE Audits
ICE targets industries for its audits and they’re doing more and more audits every year.
Old Documents Can Count Against You
During an audit, if auditors find old documents with errors or violations, you can be fined even if the document is eligible for destruction. The moral of this story is that there’s no value – only risk – in keeping old forms on hand past their destruction dates. Your background check provider will help by providing auto-purge services for old documents.
The Value of a Background Check Provider
As you can see, there are many ways a background check service provider can help manage I-9s and E-Verify and keep your organization compliant. Error tracking, audit support, auto-purge, and document expertise are just a few of the ways an experienced provider adds value. If you don’t already have a partner to help you in this process, today is a great day to explore the many benefits of working with a professional background check vendor.
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