Project Manager and Project Management Professional
A project manager is constantly attending calls, e-mails, and meetings. This necessitates them to work for longer hours by sacrificing their personal life. At the end of the day, there is lesser progress when compared with the number of hours worked.
On the other hand, trained and certified Project Management Professionals (PMP) tend to be more productive and proactive while managing projects. These professionals ensure that the required goals of the day have been met by the team without the necessity of working for long hours and on weekends.
One of the main objectives of setting up a project management team is to meet the goals set for the project within the deadline. It is the role of a project manager to ensure that the time allocated for a project is adequately managed without any hassles.
5 Strategies that Project Management Professionals apply to stay productive at work
Let us have a look at few strategies applied by professionals to stay productive while managing projects.
Control the notifications:
Often a project manager spends a lot of time checking the e-mails or notifications on the phone. Frequently checking the notifications deviates the interest of project managers from the project. Hence, it is necessary for project managers to mute unwanted notifications and check their e-mails less frequently. This provides professionals with more time to concentrate on the project and take steps to solve the issues which may arise.
Effective use of software:
There are various apps that help project managers to create a to-do list and prioritize tasks. It can be tempting to check social apps frequently. In order to curb this, project managers need to take some time off such apps to focus on work and make use of the software that helps in managing the tasks of the projects. This helps to complete the tasks for the day by constantly checking the progress.
Begin with strenuous activities:
While preparing the checklist for the day ensure to align the activities in the order of hard to easy. Towards the end of the day, completing the easy tasks is like a cakewalk as it needs very less time to be completed. Pushing the harder tasks for the end of the day requires project managers to sit for long hours to ensure that all the tasks set for the day are complete.
While completing the difficult tasks first, it is not necessary that a professional has to drain out all the energy for completing it. It is essential to maintain the zeal throughout the day. This necessitates a professional to take breaks in between to improve the quality of work and health conditions. Taking occasional 5-minute breaks for coffee or walks helps professionals to stay more productive at work.
Conduct lesser meetings:
Holding meetings for an undefined number of times in a day causes distractions for the team as well as the project manager. At times, such meetings can also extend more than the scheduled time causing the team to lose their zeal for the rest of the day. Hence a professional is required to conduct fewer meetings, maintain the schedule, and call only the members who are vital for the meeting. This reduces the distractions and amount of time wasted on meetings thereby, maintaining the productivity of the team.
PMP Training to increase productivity and performance
A traditional project manager must put in a lot of effort to devise and implement these strategies. On the other hand, certified professionals can formulate and execute such strategies at ease as they are well equipped with time management skills. During the course of PMP training, such professionals acquire the skill set of managing time to complete the projects within the deadline. It is evident that by hiring project management professionals, organizations reap the benefits of instilling productivity in the structure. This is because undergoing the PMP Certification Training course entitles them to a wide range of skills that assist in managing projects.
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