With every passing day, business organizations are adopting the latest digital technologies to develop the consistency and standard of business operations. And in terms of the latest adoption, the ‘SoD’ concept is highly familiar to maintain the ever-changing security principles. The business organizations set a lookout to execute SoD theory as a preventive method against fraudulence and errors.
Every business organization needs to run trustworthy and compatible systems to create new scopes of business growth and maintain security protocols. In this matter, SoD methods work best, as well as difficult policies. Now the techniques of SoD control implementation ensure risks, improve compliance, and boost operational efficiency. So, business organizations can’t skip the necessity of SoD implementation in terms of better ROI.
Separation of duties is a core internal control method that implements RBAC (Role-based Access Control) protocol to neutralize errors. Having diverse user identities SoD creates accessibility protocols for the involvement of individuals, team-based and third-party. And these protocols are essential to serving distinct purposes. Here the most significant matter is each role enhances every phase of transactional overflow.
The common logic behind the SoD concept is that while people deal with money being a team but playing individual roles, the chances of fraud become low. The individual roles include receiving funds from different vendors and distributing funds to particular vendors. The distribution of these tasks among separate teams always minimizes the chances of fraudulence because each team has a particular calculation based on the other team’s roles.
The specific policies of SoD are such methods or rules, which are indicated to empower the security controls. As well as SoD is highly effective to maintain a perfect balance between employee hiring costs and operational efficiencies. At the initial stage, the organizations need to create these distribution policies to keep the audit processes risk-free and as a part of compliance maintenance. Today organizations opt for different tools to execute the SoD methods in the most hassle-free manner.
Among different technologies, both analytics and automation are the major technological weapons to implement the concept of SoD with diverse applications in the systems of organizations.
SoD has such an extent to improvise the IT services in different digital platforms. From the domain of access control to the management of authorization, the distributed duties help the employees to switch their duties. According to adding or dropping the responsibilities, the permissions of access management become narrow. And these SoD concept-driven control units establish safeguard protocols such as :
- Management procedures for the users.
- Authorize concept reviews.
- Monitoring of individual duties.
The fraudulence factors can be minimized based on these protocols as the permissions to access every application will be complex enough. Therefore, the initiatives of SoD analysis by the organizations create a structural way to assign the individual permissions to the users for using particular profiles, functions, menus, etc.
The term ‘violation’ refers to the exploitation of specific access allowed by the company. Being inattentive to the company policy, while the employees perform such actions, which affects the accessibility rules of user control, every stage of workflow can be damaged. The individual workflow, such as the performances of buyer and vendor setup, preparation of invoices, approval of vendor payment, can be affected. The application of SoD in the right manner always enhances the accessibility of internal user controls. Thus, SoD implementation takes care of the conflicts of improvised security, as well as compliance.
Implementation of SoD wipes out the concept of single-source control accessibility. So, any individual, who does not follow the company access control regulations, can be warned due to breaking procedural rules. In this manner, SoD also enhances the process of internal evaluation. And the limitations on a single user’s accessibility save the functional protocol from being complicated. The organizations introduce SoD culture from management to the accounting department. Thus, during the audit, the robust software and tools boost the level of risk management by SoD approaches.
All these discussed points above show how Separation-of-Duties methods can change the culture of single-source accessibility of departmental employees. And this new concept of workflow drives any business management to grab ultimate advantages from the controlled, regulated data sharing process to develop business networks. And the optimized accessibility of employees in an organization plays a significant role in boosting the ROI of the business.