Modern audio conferencing solutions are far more advanced than the old-school conference call systems. Software users from multiple locations are connected with the help of cloud-based servers. Audio conference tools also offer other capabilities like file sharing and screen-sharing during meetings. Besides computers and laptops, these software solutions work with smartphones and tablet PCs. The user needs an active mobile data or Wi-Fi connection to get started.
The ultimate solution for employees working in remote corners
Healthcare workers, doctors, nurses, patient care volunteers use their own mobile devices for communication in most countries. Smartphone apps connect with medical devices to extract data. Phone cameras can scan patients’ medical documents and reports and turn them into PDF, image files that can be emailed quickly.
Whenever possible, users do opt for video calls using the same device. But, video conference calls can drain the device battery within minutes. In such situations, audio conference apps help in staying connected and communicating verbally with doctors from multiple locations at the same time.
In this era of coronavirus pandemic, audio conference systems help remotely working healthcare professionals make timely and well-informed decisions. They can share presentations, documents within minutes, and collaborate, discuss issues that they come across. Most software solutions provide support in multiple international languages to ensure the language factor does not act as a barrier while using the system. The software is easy to set up on computers as well as smartphones.
The cost factor
It is common knowledge that audio conference systems cost less than video conferencing solutions.
The hardware expenditure remains minimal as headphones and headsets are already used by most professionals these days. The cost can be even lower for firms that use VoIP software. There is no need to buy expensive add-ons every month. Users do not have to pay the call connection fee, special event charge, or any other hidden fees. Organizations can save a lot of money that’s spent on satellite phones.
Are audio conferencing tools better than video conferencing and other communication apps?
Virtual events and distant collaborations have become inevitable due to the COVID19 pandemic. Video conference systems require a super-fast internet connection with a considerable data allowance. At times, adding more than three participants’ often results in a poor audio-video feed. Users end up turning-off the video feed to keep the sound feed working. Inconsistent voice levels, poorly designed volume controls, deciphering overlapping voices, and distracting background noise are issues that most of the users want app companies to resolve.
People who use web conferencing software that gives priority to video complain about sound latency. Video and audio do not match during the interaction, and this becomes a big problem during conversations involving the names of crucial medications. Things become even more difficult for individuals who cannot easily understand foreign accents. Thus, participants with poor internet connection either reschedule the meeting, restart, or end up repeating their questions.
Studies have pointed out that clear sound feed during conferences can result in higher productivity. Most of the people who use video conference tools suggest bad sound hampers the overall experience. This is where audio conferencing software comes into the picture.
Audio conferencing systems can work with a basic internet connection. The data consumption is lesser as there is no video feed involved. The software can also work with 3G or VoIP system private network/private IP lines.
Healthcare professionals working in far corners or rural areas without expensive gadgets can easily make audio conference calls with doctors in metro cities for guidance. Treatment plans can be shared as documents, and doubts can be clarified.
Software features can be fine-tuned, modified to match the ever-changing needs of the sector. Existing VOIP phones, smartphones, handheld wired telephones, and headsets can be used with the system.
From large engaging webinars to small interactive meetings, audio conferencing solutions are suitable for all occasions. If the event or meeting needs extremely clear sound rather than video, reliable audio conferencing software can be a far better option than video conferencing. Staff working across multiple hospitals, community healthcare centers, can be connected with just one click.
Audio conference systems are secure. Data and voice connections are established only after both parties clear the verification process by entering PIN or OTP. Medical reports can be scanned with the help of a smartphone and shared with senior consultants within minutes without worrying about data security.
Best for verbal communication
The world is talking about 5G and IoT technology; however, data released under the World Bank’s TCdata360 initiative highlights a different story. There are several areas in developed as well as developing countries that do not even have access to mobile internet connectivity. They rely on public and private wired broadband service providers that mostly offer low-speed connectivity. So, it is evident that healthcare workers working in such areas would get the best out of audio-conference tools rather than videos.
Name mapping, conference schedule planner, mail notifications, and conference recording are essential features in most systems. Feature-rich, cost-effective software can suit most business needs.